What is verbal communication? (with Diagram)

What is verbal communication

Verbal communication is a vital part of our lives, as we all communicate with one anothers in some way or another, every day we use different words to convey our thoughts, ideas, knowledge and emotions etc. to others. 

Verbal communication is an integral part of a professional workplace or even in every relationship.

From our family members to the office colleagues or boss, we communicate everywhere, and verbal communication makes its room in every situation. 

Verbal communication is presenting thoughts, ideas, knowledge, business information and emotions to another individual or a group of people verbally, using certain words or language. Your ability of verbal communication enables you to either present the information in a productive and easy to understand manner or unproductive and complicated way. 

TABLE OF CONTENT

  1. What is verbal communication? 
  2. Example of verbal communication
  3. Verbal communication in workplace
  4. Verbal communication in relationship
  5. Types of verbal communication
  6. What is effective verbal communication
  7. How to improve verbal communication
  8. Final Thoughts on verbal communication

1. What is verbal communication?

Verbal communication is made using sounds, words, language, and speech. 

It is the way of communication where words are used to share or convey the information. 

In order to make a quality verbal communication, you must maintain some fundamental rules like:

  • Speaking with clarity
  • Using the right words to be easily understood
  • Using the words and style of delivery according to the situation and place
  • Keeping yourself calm 
  • Being focused 
  • Maintaining politeness

2. Example of verbal communication

The most common way of verbal communication is face to face talk. Most of us make this communication either at home or in our professional workplace on a regular basis. We make this face to face verbal communication while we chat with our friends, talk to our family members, colleagues in office and with the authority in the workplace.

Another example of verbal communication is, talking to someone over the mobile phone or through some digital medium such as WhatsApp, Messenger etc.

Video communication or video calling is also another way of verbal communication, where  we convey our ideas or certain important information to someone else by making a video call. 

Here are the examples of verbal communication in a glance: 

  • Face to face talk
  • Taking over telephone or digital medium
  • Video communication
  • Talking or chatting to friends, family, colleagues or boss

3. Verbal communication in workplace

Some sort of verbal communication is made in almost every professional workplace. For example, people make verbal communication with clients, team leaders or managers as a part of the work.

Marble communication is also made in a meeting where people share their ideas or business information, present report etc. 

While you are making verbal communication in your workplace,  you are expected to maintain a professional and positive tone of voice and languages to convey the information in the most productive way. 

Respecting others points of view,  maintaining regular eye contact, expressing proper facial expression,  keeping personal space or appropriate distance from people, and making right body movement  are all important factors to establish excellent verbal communication. 

Check out the list below to acquire a comprehensive understanding about verbal Communications in workplace:

  • Expressing your idea clearly and effectively
  • Respecting other’s point of view and communicating accordingly
  • Making verbal communication with maintaining regular eye contact
  • Having appropriate and positive tone of voice
  • Using professional language
  • Expressing facial expression along with verbal communication
  • Delivering words maintaining personal space or appropriate distance
  • Making right body movement to express your ideas and feeling in most attractive way

4. Verbal communication in relationship

Verbal communication works as backbone in a relationship, Where a wrong verbal communication can break a relationship and quality verbal communication builds it.

Remember that your tongue has immense power hidden in it, it has power to break or build, Create or destroy, heal or wound, fix the problem or make a problem.  

Your relationship with others stands in the way of verbal communication.

Given below are some of the best ways to communicate verbally, while you want to establish a good relationship. 

  • Make the verbal communication in a distraction free environment
  • Do not interrupt others
  • Be honest and trustworthy
  • Accept others in spite of differences
  • Use positive and appropriate tone of voice
  • Appreciate and admire others by your words to express how important they are to you
  • Make sure your words or language do not create misunderstanding 

5. Types of verbal communication

Verbal communication is mainly of four types, they are intrapersonal verbal communication, Interpersonal verbal communication, Small group verbal communication and Public communication.

Verbal communication can be made  to ourselves,  to another individual,  among a small group of people and among a large group of people.

Keeping this in mind, the types of of verbal communication is categorized in four groups, they are:

  • Intrapersonal Communication. (communication that is extremely private and restricted to yourself, where you communicate to yourself in you mind)
  • Interpersonal Communication. (communication that takes place between two individuals)
  • Small Group Communication (Communication that takes place in a small group of few people)
  • Public Communication (Communication that occurs among a large group, Ex. Public speech and election campaign made by political leaders)

6. What is effective verbal communication

In order to deliver our ideas, knowledge or set of information for the sake of most productiveness, one must gain a clear understanding of effective verbal communication. 

The benefits of effective verbal communication are many, some of them are:

  • It provides clear understanding to the audience
  • Lack of error occurs to create misunderstanding
  • Resolve problems, develop better relationships
  • Enhances the productivity
  • Increases engagement
  • Create better work experience etc. 

Some of the parameter that you need to follow for effective verbal communication are:

  • Speaking with clarity
  • Using the right words to be easily understood
  • Using the words and style of delivery according to the situation and place
  • Keeping yourself calm 
  • Being focused 
  • Maintaining politeness

7. How to improve verbal communication

Verbal communication is considered a skill, and it can be learnt and improved by our diligent efforts and desire. 

As verbal communication plays an important role in our day to day life and professional workplace, it is crucial that we improve this skill in order to make a special room among the crowd of people. 

Preparation is very important for good and quality verbal communication, so always go through a preparation process before you make verbal communication in an important or  special meeting or gathering, it will greatly enhance your verbal communication skill.

While you are going to make verbal communication over the internet, make sure your internet service is working well and the devices or softwares that are going to be used for verbal communication.

Appropriate words, language with clear pronunciation makes a lot of difference in your verbal communication. So, you improve your language skill, pronunciation, speed and tone of delivery of words etc. 

Know before, who are your audience and speak accordingly, as an example, the way you talk to kids, youth and professionals are not the same rather must be different for successful communication.  

As you communicate verbally, make sure your message is engaging to the audience.

Here are some guides to improve your verbal communication skill at a glance:

  • Well preparation
  • Good internet connection
  • Check the devices if they are working well
  • Find out if there is any issue with the softwares
  • Clear pronunciation
  • Appropriate words or language
  • Right tone and speed of voice
  • Good understanding of audience 
  • Creating engaging environment

8. Final Thoughts on verbal communication

Due to the important and essential contribution of verbal communication in almost every communication, workplaces seek for the candidates with excellent communication skills.

In order to build and retain a good relationship with your friends, family, colleagues etc. you need to learn to communicate well verbally.  

Effective communication helps you to deliver your thoughts, ideas, knowledge and feeling to the other individual or group of people in the best manner with the hope of most productivity.

Remember the verbal communication skills can be learnt and developed. Learning the best ways to communicate verbally and applying them in your day to day life is the key to be an excellent verbal communicator.  

Here are some points to remember for better verbal communication:

  • Customize your style of verbal communication according to your audience.
  • Make sure you use appropriate and audience friendly languages. 
  • Deliver your words with clear pronunciation 
  • Speak in right tone with appropriate loudness and speed to be clearly understood by the listener
  • Make sure the medium of communication is working appropriately (EX. internet connection or telephone connection)
  • Be polite and calm during verbal communication

Let me know your suggestion in the comment section below for adding more life to this article and helping others to grow.

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